EasyPBJ

OnShift alternative

EasyPBJ vs OnShift: PBJ on its own, or PBJ inside a workforce platform.

OnShift sells PBJ reporting as part of a workforce platform that also covers scheduling, hiring, payroll and HRIS, and engagement. EasyPBJ does one job: it turns the payroll and agency files you already have into a reviewed PBJ filing, at a published price, without a demo.

EasyPBJ

$0 to $149

Free to prepare any quarter. Downloads free up to 25 employees; $149 per facility per quarter above that.

OnShift

Quote

No public price found. Capterra lists “Contact vendor.”

Start free Try a sample filing

EasyPBJ and OnShift at a glance.

OnShift statements come from its own public pages, quoted where possible. We have not tested it hands-on.

Your questionEasyPBJOnShift
Published priceFree to prepare any quarter. Downloads free up to 25 employees; $149 per facility per quarter above that.Not published. OnShift’s site offers a demo request, and Capterra lists the starting price as “Contact vendor.”
Getting startedCreate an account and start. The sample filing needs no account, and there is no sales call.Request a demo from OnShift.
How staffing data gets inImport the CSV, TSV, XLSX, or XLS exports your payroll and agency already produce, then confirm each column mapping.OnShift says it syncs staffing information from HR and time and attendance systems. Agency and contractor hours import from XML, CSV, or Excel, and a check-in app or manual entry fills gaps.
Review before exportEvery finding links to the source row behind it, and your review decisions are saved with the filing.OnShift says you can review data before submission and add or edit direct care hours. Job descriptions are mapped to CMS job codes with guidance from its PBJ team.
What you getCMS PBJ XML (4.10.0) with a review workbook and audit package.OnShift says it can “generate submission files with the click of a button.”
Submission to CMSYour authorized submitter uploads the file in iQIES and checks the CMS validation report.The product page does not describe a direct upload. A customer quote on the page describes downloading the PBJ file and submitting it to CMS.
What else it doesPBJ only. Not a scheduling, time clock, HR, or payroll system.Scheduling, talent acquisition, workforce management, payroll and HRIS, engagement, and reporting.

Which one fits your facility.

An honest split. OnShift does more than PBJ; EasyPBJ does PBJ only.

OnShift may fit better if

  • You also want to replace scheduling, hiring, or HR tools, and PBJ is one part of that project.
  • You prefer a vendor team to map your job descriptions to CMS job codes with you.
  • Staff will use a check-in app to capture hours your current systems miss.

EasyPBJ fits better if

  • You already have payroll and agency systems you are keeping, and you need the PBJ filing done well.
  • You want to see the price and try the full workflow before talking to anyone.
  • You want each PBJ hour traceable to the source row, with your review decisions saved for an audit.
  • Your facility has 25 or fewer employees in a quarter, so downloads are free.

Common questions.

Is EasyPBJ an OnShift alternative?

For PBJ reporting, yes. EasyPBJ prepares the PBJ filing from your existing payroll and agency exports. It does not replace OnShift’s scheduling, hiring, or HR features, so it fits teams that only need the PBJ part or that use other systems for those jobs.

How much does OnShift PBJ reporting cost?

OnShift does not publish a price on its website, and its Capterra listing says “Contact vendor.” EasyPBJ is free to prepare any quarter, free to download up to 25 employees per facility per quarter, and $149 per facility per quarter above that.

Can I use EasyPBJ if my time clock is in OnShift or another system?

Yes, if that system can export hours as CSV, TSV, or Excel. EasyPBJ imports the file, asks you to confirm each column mapping, and keeps the original file with the filing. It is a file import, not a live connection.

Does either product guarantee CMS will accept my PBJ file?

No software can guarantee that. After upload, check the CMS validation report in iQIES to confirm what CMS accepted.

Compare it with OnShift on your own terms.

Open the sample filing with example data, no account needed. When you are ready, prepare your own quarter free.

Start free Try a sample filing

Sources and notes.

Published by EasyPBJ, so read it with that in mind. Other products are described from their own public pages, quoted where possible, and were not tested hands-on. Sources checked October 22, 2026. Prices and features change; confirm current terms with each provider. EasyPBJ is not affiliated with CMS or the companies named here.

  • OnShift: Payroll-Based Journal reporting
    Describes syncing from HR and time and attendance systems, agency imports via XML, CSV, or Excel, a check-in app, review before submission, and generating submission files. Read October 22, 2026.
  • OnShift: product overview
    Lists platform, talent acquisition, workforce management, payroll and HRIS, engagement, and reporting and compliance products. No published pricing. Read October 22, 2026.
  • Capterra: OnShift pricing listing
    Shows the starting price as “Contact vendor.” Checked October 17, 2026.
  • EasyPBJ: pricing and free download allowance
    Free preparation, free downloads for quarters with up to 25 unique employees per facility, and $149 per facility per quarter above that. Checked October 22, 2026.
  • EasyPBJ: supported payroll file layouts
    CSV, TSV, XLSX, and XLS imports with confirmed mappings. File import, not a direct payroll connection. Checked October 22, 2026.

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