PBJ REPORTING SOFTWARE FOR NURSING HOMES
From payroll files to a reviewed PBJ filing.
Turn payroll and agency spreadsheets into reviewed Payroll-Based Journal reports and CMS XML, with every hour traced back to its source row.
Free to prepare, no card needed. Explore the sample without an account.
$0
to import, review, and prepare any quarter
25
employees per facility: XML downloads stay free
No demo
Sign up yourself. No sales call or custom quote
4.10.0
CMS PBJ XML, plus a review workbook and audit file
Your filing in four steps.
Import
Add payroll and agency spreadsheets.
Review
Check flagged records against your source files.
Export
Prepare CMS XML and supporting records.
Confirm
Submit through iQIES and check CMS results.
Original files, review history, and access by facility.
Built for the people who file PBJ.
Administrators and DONs
See each facility’s quarter, deadline, and next step without chasing spreadsheets.
Payroll and HR teams
Import the CSV, TSV, or Excel exports you already run. Confirm the column mapping before records are added.
PBJ consultants
Keep each client facility’s records, team access, and subscription separate in one account.
A common fix, worked through
A meal break subtracted twice.
CMS excludes meal time from PBJ hours. If payroll already removed a 30-minute meal, deducting it again understates the shift. Before export, EasyPBJ asks “Were unpaid meals removed exactly once?” and keeps your answer and evidence with the filing.
Read the meal and leave rules- Scheduled shift
- 8.0 h
- Meal already removed by payroll
- −0.5 h
- Mistake: Meal removed again
- −0.5 h
- Reportable hours
- 7.5 h not 7.0 h
Why EasyPBJ
PBJ, without buying a workforce suite.
Most PBJ tools come bundled with scheduling, time clocks, and HR. EasyPBJ does one job and does it in the open.
A price you can see.
Free up to 25 employees per facility each quarter, then $149 per facility per quarter. Workforce suites typically quote PBJ after a demo.
Keep the systems you have.
Import the payroll and agency spreadsheets you already run. No new time clock, scheduler, or payroll migration.
Evidence behind every hour.
Each finding links to its source row, and your review decisions stay with the filing for the next audit question.
| Question | EasyPBJ | Workforce suites | CMS Excel template |
|---|---|---|---|
| Published price | $0 to $149 a quarter | Quote after demo | $0 |
| Your data | Existing payroll files | Their time system | Typed into Excel |
| Review evidence | Source row per hour | Varies by vendor | None built in |
| Try first | Sample, no account | Demo request | Download the ZIP |
Pricing
Prepare free. Pay only for big quarters.
Every facility can import, review, and prepare its whole quarter free. You only need the facility plan to download a quarter with more than 25 employees.
Free
$0
Quarters with up to 25 unique employees per facility.
- Payroll and agency imports
- Review and reconciliation
- CMS XML and audit downloads
Facility plan
$149per facility per quarter
Any number of employees. Preparation stays free until you download.
- Download any size quarter
- AI assistance with file layouts and review
- Cancel future renewals in workspace Settings
Billed every three months. Renews automatically; cancel future renewals anytime.
Want a second set of eyes? Add a professional PBJ consultant review for $49: one facility filing, written findings, and one follow-up check. Full pricing details
Common questions.
What are the PBJ reporting requirements for nursing homes?
Prepare daily staffing records for the full quarter, including applicable agency and contract hours, review them against your source files, and verify the CMS submission result. Our guide explains what to collect, when to file, and how iQIES fits into the process. Read the PBJ requirements guide
Is there free PBJ software?
Yes. EasyPBJ is free to import, review, and prepare any quarter, and downloads are free when a facility has up to 25 unique employees in the quarter. Larger quarters need the $149 facility plan only when you download. See pricing
Can I use my existing payroll files?
Yes. Import CSV, TSV, XLSX, and XLS files, then review the mapping before adding records. Direct payroll-provider connections are not included. See supported imports
Does EasyPBJ submit to CMS for me?
No. EasyPBJ prepares a reviewed PBJ XML package for your facility. Your authorized submitter uploads it in iQIES, then checks the CMS validation report. A ready file or upload alone does not mean CMS accepted the records. Read the submission guide
How does EasyPBJ compare to SimplePBJ, OnShift, or SmartLinx?
EasyPBJ does only PBJ, publishes its price, and works from the payroll and agency files you already have. SimplePBJ Pro publishes a higher starting price; OnShift and SmartLinx include PBJ in larger workforce platforms sold by quote. Compare PBJ software
Can I explore before signing up?
Yes. Try import, review, and example exports with sample data. No account or payment information needed. Try a sample filing
Get started with your facility.
Prepare this quarter free, or try a sample first. No account needed for the sample.